Office Printer Tips You Need The Most

Sep 21, 2017 by

Sharing a printer among as many employees as possible makes practical and financial sense. To do this, the printer must be connected to your office network, which allows users to print to a single machine from their respective desktops, laptops, mobile devices and, sometimes, remotely. There are two ways to go about connecting a laser printer to your office network: buy a printer with that has built-in networking capabilities or attach a printer to a dedicated print server.

Printers with built-in capabilities are simpler to connect but will likely cost more. Either way, you can either hire an outside vendor to do the setup (if it is not included in the purchase or lease price), or rely on your internal IT staff (if you have one). Many offices need more than one printer. Only so many employees can rely on the same printer without running into logjams, so businesses often choose to buy a laser printer for each department, group or team. Separate printers can reside on the same network, allowing employees to switch back and forth among them. This is particularly helpful if employees need to switch from a monochrome machine to a color machine, for example. Or, you can use subnetworks that allow certain users access to only certain printers. These are sometimes used to limit or restrict access to color printers because their operating costs are so much higher.


Ah, the magic question: How much will I have to spend? This is a difficult question to answer without knowing the specific needs of your business, but we’ll give you a general idea of what to expect. You can purchase a basic home printer for less than $100 these days, but don’t expect business printer prices to be comparable. Business-quality printers are far more advanced and sophisticated, and the price reflects that. Basic inkjet printers designed for very small businesses start in the $150 to $300 range, but these are not robust enough for most offices. Sure, they’re an option if you’re on a very limited budget, but also factor in the total cost of ownership, which includes ink replacement.


At a certain level of printing volume, the cost of an inexpensive inkjet plus the cost of ink exceeds buying a more expensive laser printer that has low ongoing costs. The most basic color laser printers start at $300, but models that are suitable for small to mid-size offices usually cost $750 to $3,000. High-end laser printers with networking capabilities often cost $5,000 to $10,000 or more.

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