Choosing Whether TO Rent Or Buy Your Printer

Sep 21, 2017 by

One of the most important assets for any business is its employees. Highly skilled and experienced employees have the ability to take a mediocre business and turn it into a superstar in a very short time. However, even the best employees can’t amount to much without the right tools. One of the tools that good employees need to excel in their given assignments is a high quality printer.

However, it has to be the right kind of printer from Entry level, basic printers are not good enough to handle the workload and quality requirements of an ambitious business. However, as is the case with most expensive office equipment, the modern printer or copier can be acquired in two ways i.e. lease and direct purchase. It is because of this that most businesses have to face the dilemma of leasing a printer vs. buying a printer sooner or later in their growth trajectory.

Let’s approach this question in a structured and step by step basis. The printer is an important piece of machine irrespective of which industry the business works in.

The printer or copier has the capability of making the office more efficient because printing is a much faster process than typing or even visiting the local store.

That establishes the fact that the printer is important. Now, let’s consider the financial side of things.

A successful business would not settle for an entry level printer because it will not provide the same kind of features and versatility that more advanced models will offer. Unfortunately, the more advanced printer models cost a good deal of money.

This cost vs. functionality dilemma is the real cause behind businesses thinking twice before deciding on leasing a printer or buying a printer. Since we are here to resolve this dilemma for you, here are pros and cons of both leasing a printer and buying a printer.

The problem with any kind of technology is that it becomes obsolete very quickly. Computers, tablets, smartphones, and printers all have a very short lifespan not in terms of durability but instead in terms of technological relevance.

Therefore, if you buy a printer tomorrow, then two years down the line, you may find yourself stuck with out of date technology. This problem, however, won’t exist in the case of leasing a printer. When you lease a printer, you sign a lease for a certain period of time. Once that lease expires, you can simply not renew the lease and instead lease a new printer.

Leasing a printer also brings expensive technology within your business’s reach. For instance, small to medium scale businesses often have to think twice before buying an expensive piece of equipment because the required investment is so high. Such businesses can simply choose to lease that expensive printer because monthly payments are smaller and more manageable than huge acquisition costs.

Another benefit of leasing a printer is that it usually doesn’t require any kind of down payment. Moreover, leasing a printer also means that your business will know precisely how much money it will be required to pay every month. This absence of down payments and predictability of monthly payments make leasing a printer one of the most financially stable elements for a business to rely on.

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Purchasing Or Leasing Hardware

Sep 21, 2017 by

When you decide its time to get new computer hardware with, you have a choice between buying outright, hire purchase or leasing. The route you follow will depend on your business needs, your budget and the level of advice and support you need. When choosing hardware, make sure that any new or replacement components are compatible with your existing computer equipment. Look carefully at the overall costs, including if it might be cheaper to install a new system rather than upgrade existing components.

Buying computer hardware outright

Advantages of buying equipment outright with include:

  • For small businesses, being able to deduct a percentage of the value of their IT investments from their taxable income. This includes hardware, software and mobile phones. Read more aboutcapital allowances.
  • Not being tied into medium or long-term agreements which may be difficult to end if your needs or circumstances change.

Disadvantages of buying outright include having to:

  • Pay the full cost up front. This may cause cashflow pressures as you can’t easily spread the cost to coincide with money coming into the business.
  • Replace equipment regularly. Computer equipment depreciates quite quickly and may be obsolete after a few years, requiring a further investment.

Advantages of hire purchase or leasing of IT equipment include:

  • Financial flexibility – you can spread the cost of your equipment over a period of time so its impact on your cashflow is less severe.
  • Tax benefits – as with purchasing, leasing can also offer tax benefits. Businesses can usually deduct the full cost of lease rentals from taxable income. Consult your accountant for specialist advice in this area. Find out how tochoose and work with an accountant.
  • An integrated maintenance contract and replacement equipment (in the event of total failure), often as part of the deal.
  • The possibility of a periodic upgrade or replacement with new equipment as part of the package, keeping your office technology up to date.

Disadvantages of hire purchase or leasing include the following:

  • The equipment’s overall cost may be greater than if you’d purchased it outright.
  • There can also be more administration involved.
  • When leasing, your business doesn’t actually own the equipment. It remains the property of the supplier.
  • When using hire purchase, your business will own the equipment at the end of the contract, by which time it may be obsolete.

When deciding if you should buy or lease your hardware equipment, it’s important to also consider your needs around hardware installation, maintenance and support.


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How To Choose A Colour Photocopier

Sep 21, 2017 by

Most companies only need black and white photocopiers from, in general for internal use. In some cases, however, more elaborate machines which can also process colour documents are necessary. Printing and copying flyers, brochures and marketing material call for the use of colour copiers. These units are usually more expensive, so choosing the right technology and finding the best price are essential.

Features and functionalities. Modern photocopiers from are most of the time multi-function printers (MFPs) which can scan and print documents as well as copy them. Two technologies exist: inkjet or laser. Laser units are at the higher-end of the price range, but the toner they use is considerably cheaper than ink cartridges. Depending on the size of your business or the volume and quality of work that needs to be done, the choice of your colour copier is crucial.

Standalone or desktop?

Desktop copiers are perfect for home users, or small offices. They fit on any desk or counter, can scan, print and copy in black and white or colour, and are simple to operate from a computer. They’re also cheap, and toner or ink refills are affordable. However, ink-jet cartridges tend to run out quickly, some colours more than others. They’re appropriate for small volumes of average-quality colour prints. Standalone MFPs are heavier and more cumbersome, and of course more expensive. They mostly use laser technology. They’re suitable for larger companies processing important volumes of documents, and some high-end machines are totally appropriate for copy professionals thanks to their high resolution and elaborate features.

Speed and volume

While entry-level MFPs are able to process between 20 and 30 pages per minute, a mid-range freestanding unit will have a 40-50 page-per-minute output, which is enough for most uses. Professional photocopiers can process 100 pages per minute, but they cost a lot and must be reserved for specific companies. In addition to speed, the paper tray volume is another important point. As a matter of fact, frequent paper refills will take time and impair your staff’s workflow. Connecting a photocopier to the company’s network generally increases volume by 20-30%, so it’s better to overestimate your needs than the contrary.


Finishing tools

If you intend to use your colour copier for such jobs as printing brochures or promotional material, finishing tools such as staplers or document folders might be necessary. Likewise, built-in fax machines and internet connectivity are appreciated features. All these options obviously have an impact on the overall cost, as they’re rarely available on entry-level models.

Finding your colour copier at the right price

You really need to pinpoint your needs before purchasing a colour copier. If it’s too small and slow, it will not fulfil its role properly. On the contrary, if it’s too complicated or equipped with unnecessary features, staff may need a long and costly training period, which is a waste of time and money. However, other options than outright purchase exist, reducing prices and improving services.

Renting and leasing

By paying for your copier in monthly or quarterly instalments, the financial impact will be greatly reduced. For example, a £1,000 MFP paid for through a 5-year lease purchase contract will only cost you around £20 per month, and you will own it when the contract expires. Renting is perfect for occasional uses. In general, service and maintenance are included in rental or lease fees

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Will Digital Business Cards Replace Paper Business Cards?

Nov 25, 2016 by

With all the changes in traditional ways these days turning digital, many are thinking that what used to be normal will be replaced with something more convenient. There are so many examples about this, like a painting. Painting the traditional way still exist these days. Some artists have even developed techniques that are quite different in the past centuries. But in the digital world, you can create a digital painting with the use of a digital art editor. With business cards, there are those so-called digital business cards, too. Go to http://www.mbizcard.meto see what these digital business cards are like.

Will it replace the old business cards?

A lot of people are speculating that the usual business cards will be replaced with digital business cards in the long run. Here is one proof that traditional business cards will still be around.

Visual presentation. One thing that digital business card doesn’t have that paper business cards do is the visual presentation. It has a life to say about its owner to the recipient. The more unique the paper business cards are made, the more it gives an impact to the one who receives it. Have you realized how there is something different abouteverything you’ve touched, even if there are digital counterparts for it? That is how the classics will always remain. It’s true that digital business cards do have that visual presentation, but it can never topple what traditional paper business cards can offer. There are even businessmen and businesswomen that spend the extra cash just to make their business cards sizzle. They know the value of business cards since it is where first impressions make a lasting impact on the receiver.


Convenient on Conferences. If you are a businessman or a businesswoman, you know very well how conferences, events and the like are very important to you. All the more you need to carry around business cards. It is the time where you get to expand your network by exchanging contact information with various other individuals on those conferences or events. With those business cards, they can use it to contact you and even remind them on how you met for the first time.

While they may not be replaced in the distant future, it is advisable that every individual that carries a business card must also prepare their digital business card. It is safe to assume that most individuals prefer the old traditional way, but you will meet people that will simply ask about your digital business card instead. This is because it is more convenient for them, not to mention it doesn’t leave too much clutter on their end. Because of such situations, you need to have your digital business cards ready at all times. You can find a lot of apps that are designed to make such things.

With both digital business cards and paper business cards with you all the time, you are ready to meet new individuals that will one day help your business grow.

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Getting Your Story Out In Five Ways

Sep 6, 2016 by

A story needs to be heard but few people take notice. A person trying to tell a story to someone won’t create a big impact. If you long for your story be heard, work hard for it. Organize your thoughts to tell your story in an interesting manner. You can get your story out in five ways.


Post your videos

Your story can get through many people through videos. People prefer to watch videos online than go to inspirational talks or events. You can create wonderful videos through Upload your videos on public websites like YouTube.  You can gain more audience when people watch your videos. Add your contact details on the video if you wish to be contacted by your audience.

Get in touch with media

Stirring the media’s attention can get your story out faster. The media can help you share your story on TV if you have a great story that can help many people. Contacting your local TV network is the first step. Almost every home has a television. Just imagine how many people watch TV every day. It is a big step in sending your story to many people. National TV networks always jump on the bandwagon once they sense a good scoop.

Create a social media site

Another way to reach more people is through social media sites. You can create your Facebook and Twitter account. Making a dedicated social media site to send out your story will let people follow your topic. They can get in touch with you through social media. Your videos can be posted on your social media sites to cover more audience. Going online will attract more followers. A good social media site can get you a million followers.

Talk to influential people

People like Oprah can help you get your story out to more people. It could be difficult to get the attention of influential people. Influential people can invite you for a talk if you have a good story worth telling. Your story can spread widely through influential people. Big audiences already follow influential people. Once influential people tell your story, it means a lot of people will listen to it. It could just spread like fire, and the limit of people who can tell your story is limitless.

Write a book

Write a book to be able to reach more people not just the current generation. You can talk to future generations if you write a book today. Many people’s great stories are heard through their books. The book you will write today can be read by the younger generation. Your story can reach many people through your book. Your story can continue to live forever.

A story can live forever once a book is written about it. Post your videos for your story to reach more people through a social media site. Get in touch with media to help you. Talking to influential people can inspire them, and they can tell your story to more people.

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