Money-Saving For Your Printer

Sep 21, 2017 by

The dream of the paperless office is for many businesses, just that, a dream. Most companies simply can’t sustain an entirely paper free environment, no matter how hard they try. Records need to be kept, contracts need to be signed, hard copies are needed for meetings and training, publicity material needs to be mailed and communication has to be prioritised. So it is vitally important that we use our business printers from http://blackbox-solutions.co.uk and photocopiers responsibly in order to minimise waste, along with recycling and other green initiatives.

But saving paper does far more than improving your business’s green credentials. Most importantly it can save your office a lot of money. Considering how much you may have invested in business printing with http://blackbox-solutions.co.uk, with buying printers and photocopiers, paying service fees and ordering printer accessories and consumables, it makes sense to minimise running costs as well. The golden rule is, if you cut waste, you cut costs.

Breaking bad habits

When it comes to printing solutions, many of us fall into bad habits, which can be hard to break. But studies show that the more proactive the management team is at encouraging economical printing, the greater the long term success will be. All of these money saving tips are easy to achieve and require no initial outlay. Whilst individually the savings may be small, over time and when combined the benefits will really be felt:

  • The simplest way to save money on your business printing is to reduced usage, so raise awareness and make sure that electronic communication is being fully utilised.
  • Reuse paper where possible for internal documents. If your printer has multiple trays, designate one for paper which has already been used on one side.
  • Use the print preview function to check for any mistakes before printing.
  • Set your default printer mode to duplex printing, so that you automatically print on both sides. You can also print more than one page on each side of a document.
  • Utilise the digital document storage facilities. The majority of printers and photocopiers will have the facility to email documents or save them to a USB stick.
  • Most printers will have a hibernation or standby mode which uses less electricity. Make sure that this is enabled. Today’s sophisticated printer and photocopier models will take very little time to warm up again.
  • Always switch off printing devices at the end of the working day.
  • Place a cap on how many pages can be printed or copied on each machine in one batch.
  • Print consumables such as ink can be professionally refilled far more cheaply than purchasing a brand new one. If not, many suppliers reward toner and ink recycling with discount vouchers.
  • If you are looking to purchase a new, more energy efficient machine, consider buying cheaper refurbished printers and photocopiers or renting from a reputable supplier. Always search forEnergy Star approved equipment, guaranteed to have the highest efficiency ratings.

There are lots of initiatives and agencies out there who are able to help. Speak to your local council about reducing waste or look for more money and paper saving tips at the WWF. Always go with a company like http://blackbox-solutions.co.uk for your printing needs.

 

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Choosing Whether TO Rent Or Buy Your Printer

Sep 21, 2017 by

One of the most important assets for any business is its employees. Highly skilled and experienced employees have the ability to take a mediocre business and turn it into a superstar in a very short time. However, even the best employees can’t amount to much without the right tools. One of the tools that good employees need to excel in their given assignments is a high quality printer.

However, it has to be the right kind of printer from http://blackbox-solutions.co.uk. Entry level, basic printers are not good enough to handle the workload and quality requirements of an ambitious business. However, as is the case with most expensive office equipment, the modern printer or copier can be acquired in two ways i.e. lease and direct purchase. It is because of this that most businesses have to face the dilemma of leasing a printer vs. buying a printer sooner or later in their growth trajectory.

Let’s approach this question in a structured and step by step basis. The printer is an important piece of machine irrespective of which industry the business works in.

The printer or copier has the capability of making the office more efficient because printing is a much faster process than typing or even visiting the local store.

That establishes the fact that the printer is important. Now, let’s consider the financial side of things.

A successful business would not settle for an entry level printer because it will not provide the same kind of features and versatility that more advanced models will offer. Unfortunately, the more advanced printer models cost a good deal of money.

This cost vs. functionality dilemma is the real cause behind businesses thinking twice before deciding on leasing a printer or buying a printer. Since we are here to resolve this dilemma for you, here are pros and cons of both leasing a printer and buying a printer.

The problem with any kind of technology is that it becomes obsolete very quickly. Computers, tablets, smartphones, and printers all have a very short lifespan not in terms of durability but instead in terms of technological relevance.

Therefore, if you buy a printer tomorrow, then two years down the line, you may find yourself stuck with out of date technology. This problem, however, won’t exist in the case of leasing a printer. When you lease a printer, you sign a lease for a certain period of time. Once that lease expires, you can simply not renew the lease and instead lease a new printer.

Leasing a printer also brings expensive technology within your business’s reach. For instance, small to medium scale businesses often have to think twice before buying an expensive piece of equipment because the required investment is so high. Such businesses can simply choose to lease that expensive printer because monthly payments are smaller and more manageable than huge acquisition costs.

Another benefit of leasing a printer is that it usually doesn’t require any kind of down payment. Moreover, leasing a printer also means that your business will know precisely how much money it will be required to pay every month. This absence of down payments and predictability of monthly payments make leasing a printer one of the most financially stable elements for a business to rely on.

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Purchasing Or Leasing Hardware

Sep 21, 2017 by

When you decide its time to get new computer hardware with http://blackbox-solutions.co.uk, you have a choice between buying outright, hire purchase or leasing. The route you follow will depend on your business needs, your budget and the level of advice and support you need. When choosing hardware, make sure that any new or replacement components are compatible with your existing computer equipment. Look carefully at the overall costs, including if it might be cheaper to install a new system rather than upgrade existing components.

Buying computer hardware outright

Advantages of buying equipment outright with http://blackbox-solutions.co.uk include:

  • For small businesses, being able to deduct a percentage of the value of their IT investments from their taxable income. This includes hardware, software and mobile phones. Read more aboutcapital allowances.
  • Not being tied into medium or long-term agreements which may be difficult to end if your needs or circumstances change.

Disadvantages of buying outright include having to:

  • Pay the full cost up front. This may cause cashflow pressures as you can’t easily spread the cost to coincide with money coming into the business.
  • Replace equipment regularly. Computer equipment depreciates quite quickly and may be obsolete after a few years, requiring a further investment.

Advantages of hire purchase or leasing of IT equipment include:

  • Financial flexibility – you can spread the cost of your equipment over a period of time so its impact on your cashflow is less severe.
  • Tax benefits – as with purchasing, leasing can also offer tax benefits. Businesses can usually deduct the full cost of lease rentals from taxable income. Consult your accountant for specialist advice in this area. Find out how tochoose and work with an accountant.
  • An integrated maintenance contract and replacement equipment (in the event of total failure), often as part of the deal.
  • The possibility of a periodic upgrade or replacement with new equipment as part of the package, keeping your office technology up to date.

Disadvantages of hire purchase or leasing include the following:

  • The equipment’s overall cost may be greater than if you’d purchased it outright.
  • There can also be more administration involved.
  • When leasing, your business doesn’t actually own the equipment. It remains the property of the supplier.
  • When using hire purchase, your business will own the equipment at the end of the contract, by which time it may be obsolete.

When deciding if you should buy or lease your hardware equipment, it’s important to also consider your needs around hardware installation, maintenance and support.

 

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How To Choose A Colour Photocopier

Sep 21, 2017 by

Most companies only need black and white photocopiers from http://blackbox-solutions.co.uk, in general for internal use. In some cases, however, more elaborate machines which can also process colour documents are necessary. Printing and copying flyers, brochures and marketing material call for the use of colour copiers. These units are usually more expensive, so choosing the right technology and finding the best price are essential.

Features and functionalities. Modern photocopiers from http://blackbox-solutions.co.uk are most of the time multi-function printers (MFPs) which can scan and print documents as well as copy them. Two technologies exist: inkjet or laser. Laser units are at the higher-end of the price range, but the toner they use is considerably cheaper than ink cartridges. Depending on the size of your business or the volume and quality of work that needs to be done, the choice of your colour copier is crucial.

Standalone or desktop?

Desktop copiers are perfect for home users, or small offices. They fit on any desk or counter, can scan, print and copy in black and white or colour, and are simple to operate from a computer. They’re also cheap, and toner or ink refills are affordable. However, ink-jet cartridges tend to run out quickly, some colours more than others. They’re appropriate for small volumes of average-quality colour prints. Standalone MFPs are heavier and more cumbersome, and of course more expensive. They mostly use laser technology. They’re suitable for larger companies processing important volumes of documents, and some high-end machines are totally appropriate for copy professionals thanks to their high resolution and elaborate features.

Speed and volume

While entry-level MFPs are able to process between 20 and 30 pages per minute, a mid-range freestanding unit will have a 40-50 page-per-minute output, which is enough for most uses. Professional photocopiers can process 100 pages per minute, but they cost a lot and must be reserved for specific companies. In addition to speed, the paper tray volume is another important point. As a matter of fact, frequent paper refills will take time and impair your staff’s workflow. Connecting a photocopier to the company’s network generally increases volume by 20-30%, so it’s better to overestimate your needs than the contrary.

 

Finishing tools

If you intend to use your colour copier for such jobs as printing brochures or promotional material, finishing tools such as staplers or document folders might be necessary. Likewise, built-in fax machines and internet connectivity are appreciated features. All these options obviously have an impact on the overall cost, as they’re rarely available on entry-level models.

Finding your colour copier at the right price

You really need to pinpoint your needs before purchasing a colour copier. If it’s too small and slow, it will not fulfil its role properly. On the contrary, if it’s too complicated or equipped with unnecessary features, staff may need a long and costly training period, which is a waste of time and money. However, other options than outright purchase exist, reducing prices and improving services.

Renting and leasing

By paying for your copier in monthly or quarterly instalments, the financial impact will be greatly reduced. For example, a £1,000 MFP paid for through a 5-year lease purchase contract will only cost you around £20 per month, and you will own it when the contract expires. Renting is perfect for occasional uses. In general, service and maintenance are included in rental or lease fees

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What is a locksmith and how can they help you?

Jan 25, 2017 by

Ever been locked out or have you ever lost the keys to your flat? If that has ever happened, then you probably know how much of a hassle that is when these problems happen. Luckily, there is a way for you to solve a broken lock or a lost key; you can just hire a professional locksmith, which you can find on this website, http://www.cityoflondonlocksmiths.co.uk.

A locksmith is someone who exclusively specializes in all kinds of locks, keys, and other related items. A locksmith will be able to fix door, car, safe, and even window locks! Whatever kind of lock that you need to be opened, a locksmith can do it for you. Given enough time, and if you pay them appropriately, you can get any lock unstuck! And they will even be able to create duplicate keys too, even if you have lost the original copy. And if you want a lock entirely replaced, a professional locksmith can fix for you. These kinds of locksmiths are especially useful in large cities, such as London, where people lose their keys a lot. So if you have any problems with either a lock or its key, then you should call a professional locksmith for assistance.

And a professional locksmith can help you in some different ways too. For example, for most people who move into a new place, they will often need to change their old locks. And changing old locks can be a time consuming and difficult process. And it is not always a good idea to change a home’s locks by yourself. That is why it is important to hire the services of a professional locksmith to change your locks for you. With the help of a professional locksmith, you will be able to have all of your locks changed without a single problem, so if you want to save your time in changing the locks, just hire someone to do it for you.

Another way that a professional locksmith can help you is when you lock yourself out of your flat or house. And this happens fairly often. And it is even worse when you lock yourself out of your place at midnight. So you may be wondering if you can even find a locksmith at such a late hour? You actually can! In big cities, such as London, you can find many professional locksmith services that are open to serve you at all hours of the day. So whenever you need help with a lock, such as when you lock yourself out of your home at night, you can just give a locksmith a call to be let into your house.

Finally, it is very important that you hire a locksmith that has a good professional work ethic. A locksmith will be working on very private and sensitive areas of your home, which is why the locksmith that you hire should conduct themselves professionally. There are many locksmiths out there, so choose the right one.

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